Title                       :                                     Administrative Assistant (4 Posts)  

Grade                    :                                     PPDA7

Location                 :                                     Lilongwe

Purpose of the Job

Provide secretarial, administrative and logistical support to the Directors

Key Responsibilities and Duties:

  1. Performing secretarial duties including typing correspondence, confidential minutes, agreements, notices, reports, memoranda from the Directors;
  2. Managing the Director’s Diary;
  3. Assisting the Directors and other staff with inquiries of administrative or organizational nature;
  4. Drafting administrative correspondence and minutes;
  5. Screening requests for meetings, scheduling and organizing meetings and travel arrangements for the Directors;
  6. Receiving and screening calls and correspondence directed to the Directors;
  7. Answering and screening telephone calls for staff, taking and relaying messages, responds to routine telephone inquiries; forwards calls to appropriate party;
  8. Receiving visitors and attending to their enquiries before directing them to the appropriate staff member;
  9. Requisitioning office supplies and responsible for office tidiness, equipment and stationery.


Qualifications and Experience

  • Malawi School Certificate of Education
  • Diploma in Administrative Studies (Secretarial), Secretarial Studies/Administration or Business Administration/ Management from a recognized institution.
  • At least three (3) years’ experience in a similar position.

Requisite Knowledge, Abilities and skills

  • Excellent interpersonal skills
  • Ability to organize an office
  • Working knowledge of Microsoft Word, Excel, and Power Point.
  • Ability to multi-task and work with minimum supervision.
  • Exceptional written, listening and verbal communication skills.
  • Excellent logistical and organizational abilities.


General Conditions

The positions attract a competitive salary and benefits package commensurate with one’s qualifications and experience.

How to Apply

Interested and qualified applicants should send their application together with a detailed Curriculum Vitae and names of three traceable referees to:

The Director General

Public Procurement and Disposal of Assets Authority

P/Bag 383


To reach the Authority on or before 28th February,2022

Only shortlisted applicants will be acknowledged.

To view other opportunities, visit the PPDA website www.ppda.mw.